Administrative Procedure

Administrative Procedure A

Enrollment

NOTE: A total of 12 pass/no pass units may be used toward the 18 A.A./A.S. MINIMUM degree unit requirements.

Honoring coursework approved in General Education or Degree Areas when student took the course (Good Faith Policy) for both incoming transcripts and native transcripts.

MSJC General Education using Option A will be waived for students with a BA/BS from a U.S. Regionally Accredited institution as identified on existing MSJC degree and transcript. Student must provide an official transcript with degree awarded posted. Students must also meet the 12 unit residency requirement at MSJC in order to receive any State approved degree or certificate from MSJC using the Option A General Education pattern.

Administrative Procedure B

For all transcripted coursework an official transcript must be sent to Mt. San Jacinto College Enrollment Services Department. It is the student’s responsibility to confirm all transcripts have been received by Mt. San Jacinto College and submit a Request for Transcript Evaluation Form to Enrollment Services.

  • B1. Regionally Accredited colleges and universities – In California
  • B2. Regionally Accredited colleges and universities – Outside California
  • B3. Regionally Accredited colleges and universities – Upper-Division coursework – all states.

Administrative Procedure B1

Regionally Accredited Colleges and Universities – California Transcripts

Accept all coursework unless limited per MSJC policy. Education Code or other outside agency.

Official transcripts must be received by Mt. San Jacinto College and a Request for Transcript Evaluation Form must be submitted to Enrollment Services.

A Counselor may be able to waive prerequisite courses based on an official transcript as long as the document is sealed when delivered to the Counselor. A Request for Transcript Evaluation Form must be submitted to Enrollment Services.

Administrative Procedure B2

Regionally Accredited Colleges and Universities – Out-of-State Transcripts

Accept all coursework unless limited per MSJC policy, Education Code or other outside agency.

Official transcripts must be received by Mt. San Jacinto College and a Request for Transcript Evaluation Form must be submitted to Enrollment Services.

A Counselor may be able to waive prerequisite courses based on an official transcript as long as the document is sealed when delivered to the Counselor. A Request for Transcript Evaluation Form must be submitted to Enrollment Services.

Administrative Procedure B3

Regionally Accredited Colleges and Universities - Upper Division Coursework

MSJC will accept upper division coursework graduate work and/or extension courses for Associate degree (nontransferable) unit credit and course substitution if the course content is approved by department and/or faculty.

An approved and posted BA/BS degree will waive all MSJC Local degrees using the Option A General Education pattern.

Limitations: MSJC will evaluate as much coursework as acceptable via CSU and UC guidelines for CSU GE Breadth and IGETC to allow for an ADT to be awarded at MSJC using Options B and C. There is a limitation on the use of upper division coursework for CSU GE and IGETC certification and ADT transfer for 2nd baccalaureate admissions at CSU and UC.

Administrative Procedure C

Foreign Transcripts

MSJC will accept transcripts evaluated by an authorized NACES member organization Foreign Transcript evaluation service. The evaluation will be accepted and used for course substitution or local general education. MSJC can accept 30 semester units of credit, and up to 40 units by petition, or (course total limit) courses (excluding English composition/writing and composition/writing critical thinking) for course substitution or units toward local degrees or prerequisites. For transfer purposes MSJC cannot confirm the acceptance of these courses. The receiving institution will reevaluate Foreign Transcripts after transfer.

Upon formal evaluation by an approved NACES member organization transcript evaluation service, credit will be given for a maximum of 30 semester units of credit, and up to 40 units by petition, as indicated by the service. The student will be responsible for requesting of the service, supplying of the documents and for any cost involved in the evaluation. (Contact the Counseling or Enrollment Services Departments for a list of approved evaluation services.)

Administrative Procedure D

Non-Regionally Accredited Colleges and Universities – Transcripts

Limited acceptance of coursework per MSJC policy, Education Code or other outside agency and only toward non-transfer employment concentrations, certificates, and degrees.Non accredited college courses will not post to an MSJC transcript or calculate into the GPA.

Up to three courses for a maximum of 9 semester units of credit, may be petitioned for prerequisite clearance or credit-by-exam. Only credit-by-exam successful completion will post on the MSJC transcript. Prerequisite challenge may only be used for non-transfer Employment Concentrations, Certificates and non-transfer degrees using MSJC Option A General Education unless a credit by exam has been taken.

Administrative Procedure E1

Credit by Examination

The individual department and/or instructor has the final decision of whether or not the test will be administered. If approved by the instructor, a student who has completed 12 or more units with a 2.0 GPA at MSJC may be granted credit for satisfactorily passing an examination conducted by proper authorities of the college. Such credit may be granted only to a student who is in good standing and registered in a course of three units or more at the time credit by examination is authorized. Credit by examination is allowed only for courses listed in the catalog and is not authorized for a course in which a student is currently enrolled or has already earned a grade in the course including a “W” grade. The examination will be comprehensive. In some instances, faculty at MSJC have deemed the course eligible for a letter grade; in these courses, students who pass the approved credit exam with an 80 or above will earn the letter grade of A, B or C depending on the faculty-determined grading scale, and a letter grade will be posted to the transcript. A student must determine, prior to the exam through Enrollment Services, whether a letter grade or P/NP designation is preferred.

Students cannot exceed twelve (12) semester units of credit by exam as applicable to a specific Certificate or Associate degree nor can these units be counted in determining the twelve (12) units required for residency at MSJC. Credit by examination units cannot exceed twelve (12) total units as applicable to graduation. Concurrent approval of the instructor, Dean of Instruction, and Director of Enrollment Services is required prior to taking the examination. The approval form is obtained in the Enrollment Services Office and fees are paid in the Cashiers Office. Non-residents are required to pay for these additional units as non-resident tuition. Credit by examination is not treated as part of the student’s class load and is not considered for financial aid or veteran’s benefits in the application of those regulations. The CCPG does not pay enrollment fees for credit by examination. The deadline to apply for credit by examination is Friday of the third week of Fall and Spring terms. Summer session is Thursday of the second week of instruction. The exam deadline for credit by examination is Friday of the 8th week of Fall and Spring terms. Summer session is Thursday of the 5th week of instruction.

Title 5—§ 55050. Credit by Examination

Article 5. Alternative Methods for Awarding Credit

(a) The governing board of each community college district shall adopt and publish policies and procedures pertaining to credit by examination in accordance with the provisions of this section.

(b) The governing board may grant credit to any student who satisfactorily passes an examination approved or conducted by proper authorities of the college. Such credit may be granted only to a student who is registered at the college and in good standing and only for a course listed in the catalog of the community college.

(c) The nature and content of the examination shall be determined solely by faculty in the discipline who normally teach the course for which credit is to be granted in accordance with policies and procedures approved by the curriculum committee established pursuant to section 55002. The faculty shall determine that the examination adequately measures mastery of the course content as set forth in the outline of record. The faculty may accept an examination conducted at a location other than the community college for this purpose.

(d) A separate examination shall be conducted for each course for which credit is to be granted. Credit may be awarded for prior experience or prior learning only in terms of individually identified courses for which examinations are conducted pursuant to this section.

(e) The student’s academic record shall be clearly annotated to reflect that credit was earned by examination.

(f) Grading shall be according to the regular grading system approved by the governing board pursuant to section 55023, except that students shall be offered a “pass-no pass” option if that option is ordinarily available for the course.

(g) Units for which credit is given pursuant to the provisions of this section shall not be counted in determining the 12 semester hours of credit in residence required for an associate degree.

(h) A district may charge a student a fee for administering an examination pursuant to this section, provided the fee does not exceed the enrollment fee which would be associated with enrollment in the course for which the student seeks credit by examination.

Note: Authority cited: Sections 66700 and 70901, Education Code. Reference: Sections 70901 and 70902, Education Code.

Administrative Procedure E2

Tech-Prep Credit by Exam

Credit by Exam for High School Classes – The Tech Prep program awards college credit to high school students who earn an” A” or “B” in career-related “articulated” high school courses. An articulated course is one in which the high school teacher and the Mt. San Jacinto College faculty have “formally agreed” that the high school course outline, syllabus, textbook, midterm and/or final exam are comparable to those in a course of the same major at Mt. San Jacinto College and that the final exam score will be used as a credit by exam for the comparable Mt. San Jacinto College course. (California Education Code 55051) Students who pass the approved credit exam with a 70 or above will earn credit for the course, indicated with a “P” on their transcript. In some instances, faculty at MSJC have deemed the course eligible for a letter grade; in these courses, students who pass the approved credit exam with an 80 or above will earn the letter grade of “A” or “B,” depending on the faculty-determined grading scale, and a letter grade will be posted to their transcript. Students cannot exceed nine (9) semester units as applicable to a specific Certificate or Associate degree at graduation or be counted in determining the twelve (12) units required for residency at MSJC. Tech Prep units will be awarded to the high school student’s MSJC transcript within one semester after the high school posts and forwards the high school transcript to MSJC. MSJC will not require Tech Prep approved students to meet the 12 unit residency requirement prior to posting these units.

NOTE: A total of 12 pass/no pass units may be used toward the 18 A.A./A.S. degree unit requirements.

Administrative Procedure E3

Advanced Placement (AP)

MSJC participates in the Advanced Placement Program (AP) offered by the College Board. Advanced Placement Courses are posted to the student’s permanent record and annotated as earned credit. Students will be granted semester unit credit as listed below. Advanced Placement credit shall be granted at MSJC according to the following policies:

  1. AP test scores of 3, 4 or 5 are considered satisfactory for earning college credit. No credit will be given for scores of 1 or 2.
  2. AP credit can be used to certify general education requirements for transfer to the University of California and California State University under the Intersegmental General Education Transfer Curriculum (IGETC) where our faculty recognize the equivalency between the AP exam and our IGETC approved course and the CSU General Education Breadth pattern approved by CSU faculty (as listed on the following pages).
  3. AP credit units granted at MSJC do not necessarily transfer to other colleges and universities unless noted below. The transferability of AP credit outside of MSJC’s is determined by each four-year College or university according to their policies. For further information, please refer to each college or university’s own catalog.
  4. Students will not be given duplicate credit for college courses and exams.
  5. Students can petition to obtain AP credit by completing the Student Petition Form and submitting it with a copy of their AP test scores to the Enrollment Services Office. Exams and courses for which AP credit is granted will be posted on the student’s transcript when they have completed 12 units of MSJC course work with a 2.0 GPA or higher.
  6. AP credit can be used to meet MSJC graduation requirements for AA and AS degrees.

Detailed CSU and UC acceptance and charts are updated yearly and added to the MSJC catalog.

Administrative Procedure E4

CLEP (College Level Examination Program)

The Academic Senate of the California Community College System approved the alignment of a California Community College general education (CCC GE) CLEP exam score equivalency list that is aligned with the California State University (CSU) GE CLEP exam score equivalency lists effective fall 2011. This realignment impacts the units allowed, catalog rights to previous approved units will apply.

A maximum of 12 semester units of CLEP may be used to meet MSJC’s AA/AS degrees and certificates. Each California State University will determine how CLEP exams are accepted. Check with your transfer institution for correct CLEP transfer information.

The University of California system will not accept CLEP exams.

Detailed CSU and UC acceptance and charts are updated yearly and added to the MSJC catalog.

Administrative Procedure E5

International Baccalaureate (IB)

Mt. San Jacinto College accepts the International Baccalaureate (IB) for pass along into the CSU and UC systems and for the MSJC General Education Option A. The IB is awarded by diploma or exam certificate: the diploma, with a score of 30 or above, awards 20 semester units for transfer and the certificate with scores of 5, 6 or 7 on the Higher Level exams earns 5.3 semester units at University of California. For General Education Breadth and/or U.S. History, Constitution, and American Ideals IB exams are approved for area as directed in Executive Order 1036, Section 1.2.4. Note: each campus in the University of California and the California State University systems determine how they will apply IB external examinations toward credit in the major preparation. Students who have earned credit from an IB exam should not take a comparable college course because transfer credit will not be granted for both.

Detailed CSU and UC acceptance and charts are updated yearly and added to the MSJC catalog.

Administrative Procedure E6

Military Transcripts

Veterans may be awarded 3 units of credit for the healthful living and physical education requirement for graduation by submitting their DD 214, verifying 180 days active military duty, to the Enrollment Services Specialist. Upon request and submission of official transcripts to the Enrollment Services Office, military course work will be evaluated based on recommendations of the American Council on Education as stated in “A Guide to the Evaluation of Educational Experiences in the Armed Services.” All requests for evaluation should be made in the Enrollment Services Office. No more than a total of 30 semester units of credit, and up to 40 units by petition may be granted for military service and course work to include ACE (Smart Transcript), DD214, other. Elective credit only is posted to the MSJC transcript. The DD214 cannot be double counted for elective units and General Education units:

Students will receive a 3 units maximum General Education credit awarded to CSU GE Breadth Area E via DD 214 and MSJC GE Area E Healthful Living & Self Development 27 semester units as elective credit will be awarded.

Administrative Procedure E7

Law Enforcement

Students may submit a Student Petition Form to Enrollment Services to substitute credit for completion of a P.O.S.T. Basic Peace Officers Academy through an accredited institution. Students must attach official college transcripts and an Academy course outline or syllabus to the student petition. The Administration of Justice department chair will determine the amount of credit to award the student. A maximum of 12 units may be awarded toward the Administration of Justice degree or certificate. Transfer credit shall only be approved subject to the student providing appropriate and adequate documentation of the courses under consideration.

Administrative Procedure E8

Nursing Credit

Diploma school registered nurse graduates licensed in California may receive 30 units of nursing credit and must complete 36 units of general education and science requirements (with a minimum of 12 units in residency for an Associate in Science – Registered Nurse degree). Seek counseling advisement for further information.

Official transcripts must be received by Mt. San Jacinto College and a Student Petition must be submitted to Enrollment Services. This will be forwarded to the Nursing Department for official evaluation.

Administrative Procedure E9

Cooperative Work Experience

Students earn half (.5) units per 30 hours of unpaid work experience or half (.5) units per 37.5 hours of paid work experience. Students may earn a maximum of (8) semester credit hours during one enrollment period up to a total of (16) semester hours of occupational internship.